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Our Process

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Adair & Associates  |  How We Work

Our Financial Planning Process

Five steps, in the same order for every client: find out where you stand, agree on what you are planning for, write the strategy, put it to work, and review it together at least once a year. It starts with a phone call that costs nothing.

A 15 to 20 minute conversation. No cost, no obligation.

  • Hunter Adair, CFP®
  • Financial planning since 2002
  • Securities and advisory services through LPL Financial

The short answer

What happens when you work with us?

Our process has five steps, and it begins with a 15 to 20 minute phone call.

First we document where you stand: accounts, debts, insurance, how each account is taxed, and the documents you already have. Then we agree on what the money is for and how much risk you are comfortable taking. From there we write a strategy, explain the trade-offs in plain language, and put it in motion once you approve it.

After that, we review the plan with you at least once a year, and sooner when your life or the tax code changes. The people you meet in the first week are the same people who answer the phone in year ten.

Roadmap graphic showing the five steps of the Adair & Associates planning process: surveying the landscape, defining the destination, mapping the route, setting off, and the ongoing journey
The five steps, from the first review to ongoing guidance.

Before step one

The introductory call

Every client relationship begins with a short phone call with Hunter. There is nothing to prepare and nothing to sign.

What the call is for

Fifteen to twenty minutes to hear what prompted the call, answer your questions about how we work, and tell you plainly whether we are a good fit. If it makes sense to continue, we schedule a first meeting at the office or by video and send you a short list of what to bring.

Pick a time on Hunter's calendar or call (443) 609-7727.

What to bring to the first meeting

  • Recent statements for each account: 401(k), IRA, brokerage, bank
  • Your most recent tax return
  • Insurance policies: life, disability, long-term care
  • Estate documents, if you have them: will, trust, powers of attorney
  • A rough picture of what you spend in a typical month
  • Any question that has been on your mind

Missing something? Bring what you have. We collect the rest as we go.

How we work

The five steps

Each step has a purpose, a set of things we look at, and something concrete you walk away with. We do not skip ahead.

Step one

Surveying the Landscape

Understanding your starting point

Before we recommend anything, we need an accurate picture of where you are. We gather your statements, your most recent tax return, your insurance policies, and any estate documents you already have, and we go through them with you.

We note what each account is worth, what it costs to keep, and how it is taxed. We check whether your insurance matches the risks you actually carry, and whether your estate documents say what you think they say. If something needs attention right away, we tell you now instead of waiting for the full plan.

Step two

Defining the Destination

What does success look like for you?

With the baseline in hand, we turn to what you want the money to do. Some goals are close, like a kitchen renovation or a new car. Some are a decade out, like a child's tuition. And then there is the big one: retiring on your own terms. Each goal gets a date and a dollar figure, and we rank them together.

We also talk through risk tolerance, which is the level of market volatility you are willing to accept in exchange for potential returns. The honest answer shapes everything that follows, so we take our time with it. We want to know whether your first priority is keeping what you have or growing it, and why.

Step three

Mapping the Route

Building your strategy

Now we can design a strategy to get from where you are to where you want to be. The investment approach stays consistent with your risk tolerance, your time horizon, and the goals you ranked in step two.

A central piece is diversification, an investment technique that may reduce risk by allocating investments among various financial instruments, industries, and other categories. We set an asset allocation relative to your long-term goals and established benchmarks, and we show you how the plan would hold up through a rough stretch in the markets, because there will be one.

Step four

Setting Off

Turning strategy into action

A plan only counts once it is in motion. With your approval, we open and transfer accounts, and the operations team handles the paperwork. We use professionally managed investment portfolios built to match your allocation, so your money is invested the way the plan says it should be.

During implementation we pay close attention to taxes and inflation. Inflation is the rate at which the general level of prices for goods and services rises, which means purchasing power falls, and a plan that ignores it looks better on paper than it will in real life. We also begin monitoring your funds against relevant benchmarks, so that every holding continues to earn its place.

Step five

The Ongoing Journey

Guidance for every milestone

Markets move, and so does your life. We review the plan with you at least once a year, and sooner when something changes: a new job, the sale of a business, a death in the family, or a change in the tax code.

In advisory relationships, we act as a fiduciary, which means we are bound to act in your best interest. Whether you are settling an inheritance or need a steady voice during a market downturn, you have direct access to a team with more than 45 years of combined experience, and we often respond the same day by phone or email.

Who you will work with

The people on the other end of the phone

Hunter and Pat lead the planning meetings. Audrey, Jill, and Zach handle the paperwork, transfers, and scheduling in between, so you are not re-explaining your situation each time you call.

Hunter Adair, CFP, Wealth Management Advisor and Partner

Hunter Adair, CFP®

Wealth Management Advisor, Partner

A CERTIFIED FINANCIAL PLANNER™ professional who has worked in financial planning since 2002. Hunter leads the firm's planning work and meets personally with every prospective client. Full bio

Pat Gibbons, Wealth Management Advisor and Partner

Pat Gibbons

Wealth Management Advisor, Partner

More than 30 years in financial services, including time as a partner in a CPA firm and as a business owner. That background shapes how the practice approaches wealth transfer and tax-aware planning. Full bio

A fiduciary in advisory relationships

We are bound to act in your best interest when we provide advice.

Your CPA and attorney stay in the loop

We share the plan and the numbers with the professionals you already trust.

Reviews at least once a year

And sooner when your life or the tax code changes.

Often a same-day response

By phone or email, from someone who already knows your file.

2205 Warwick Way, Suite 300, Marriottsville, MD 21104 · (443) 609-7727 · hunter.adair@adairadvisory.com

Common questions

Questions about the process

How long does the process take?

It depends mostly on how quickly the documents come together. Steps one and two happen over the first meeting or two. Once we have what we need, we schedule a meeting to walk through the written plan, and implementation follows your approval. We move at your pace.

What should I bring to the first meeting?

Recent statements for each account, your most recent tax return, your insurance policies, and any estate documents. If you are missing something, bring what you have and we will collect the rest as we go.

Do I have to move my accounts before we start?

No. The introductory call and the first meeting are about your situation. Nothing is transferred until there is a written plan and you have approved it.

How often will we meet once the plan is in place?

At least once a year for a full review, and whenever something changes in between. Many clients also check in before tax season, while there is still time to act on the year.

What happens if my situation changes?

Call us. A new job, a business sale, an inheritance, a move, or a change in the tax law all mean revisiting the plan, and that is what step five is for.

Is the introductory call a sales pitch?

No. It is a conversation about what prompted your call and whether we are the right fit. If we are, we schedule a first meeting. If we are not, we will say so.

What does it mean that you act as a fiduciary?

In advisory relationships, we are obligated to act in your best interest when we provide advice. LPL's Relationship Summary (Form CRS), linked in the footer, explains the difference between brokerage and advisory services.

Do you work with my CPA and attorney?

Yes. We do not prepare tax returns or draft legal documents. We share the plan and the numbers with your tax preparer and your attorney so that everyone is working from the same information.

Related

The first step is a phone call

Schedule a short introductory call with Hunter Adair. Tell us what prompted the call, and we will tell you plainly whether we can help.

Adair & Associates · 2205 Warwick Way, Suite 300, Marriottsville, MD 21104

Where to find us

Visit our office in Marriottsville

We are just off Interstate 70 at Marriottsville Road, a short drive from Ellicott City, Columbia, Eldersburg, and Sykesville. Clients are welcome at the office, and we also meet by phone and video with clients across Maryland and around the country.

Adair & Associates
2205 Warwick Way, Suite 300
Marriottsville, MD 21104

Phone: (443) 609-7727
Email: hunter.adair@adairadvisory.com

Hours:
Monday to Friday, 9:00 AM to 5:00 PM
Saturday and Sunday by appointment

Important disclosures

Content last reviewed October 2026.

This material is for general informational purposes only and is not intended to provide specific advice or recommendations for any individual. Adair & Associates and LPL Financial do not provide tax or legal advice or services. We do not prepare tax returns, and we do not prepare, draft, or execute wills, trusts, or other estate planning documents. Please consult your qualified tax or legal professional regarding your particular situation.

Investment advisory services offered through LPL Financial. Fiduciary duty applies in advisory relationships. Asset allocation and diversification do not guarantee a profit or protect against a loss. Tax loss harvesting may not be suitable for all investors and should be discussed with a tax professional. All investing involves risk, including possible loss of principal. No strategy assures success or protects against loss.

Certified Financial Planner Board of Standards, Inc. (CFP Board) owns the CFP® certification mark, the CERTIFIED FINANCIAL PLANNER™ certification mark, and the CFP® certification mark (with plaque design) logo in the United States, which it authorizes use of by individuals who successfully complete CFP Board's initial and ongoing certification requirements.

Securities and advisory services offered through LPL Financial, a registered investment advisor. Member FINRA & SIPC.

The LPL Financial representative associated with this website may discuss and/or transact securities business only with residents of the following states: CA, CO, CT, DC, DE, FL, GA, IL, MA, MD, NC, NH, NY, PA, TN, TX, VA, WA, WV.